How to Write a Press Release for a Sporting Event in 2021

Writing a press release for a sporting event and issuing it through a distribution service can be one of the best ways to build a buzz, encourage attendance, and ultimately lead to a successful event. 

Whether you’re announcing the season’s schedule, the starting roster, or an upcoming game promotion, creating and distributing a press release is a great way to officially make the announcement and reach your fans and the media. 

What is a Sports Press Release?

A sports press release is a written announcement from a sports team or organization that shares important updates, information, and achievements with the media, sponsors, and fanbase. 

Why Do You Need a Sports Press Release?

A sports press release is a trusted and marketing and communications resource that allows sports teams to communicate official news and updates including:
  • Upcoming game promotions
  • Community outreach initiatives
  • The signing of new players and hiring of employees
  • and more!

How to Write a Sports Press Release (A Step-by-Step Guide)

A sports press release should follow the proper press release format and include the most important information that’s structured in a way that’s easy for the media and your audience to consume. 

Step 1: Start with an attention-grabbing headline

It’s reported 80% of people will read headline copy. 

For this reason, among many, it’s important to make sure yours is interesting and highlights the main messaging point of your press release.

Your headline is the first thing busy journalists and your target audience will see, so pique their curiosity with a headline that highlights the main topic of the press release.

For the sake of this blog post, let’s say Newswire is hosting a tennis tournament. An example of a headline could be:

Newswire Hosts First Annual “For the ‘Love’ of PR” Tennis Tournament in Raleigh, North Carolina

Step 2: Add Subheadline Copy

The subheadline copy of a press release supports the headline and also serves as a summary of the press release. 

Newswire, an industry leader in press release distribution services, is pleased to announce the launch of its first annual “For the ‘Love’ of PR” tennis tournament in Raleigh, North Carolina.

Step 3: Pick Your SEO Keywords

Use SEO keywords in the headline and subheadline to make your press release more searchable for fans and journalists who cover sports and local events. 

When deciding on keywords, consider the type of sporting event you’re hosting. Doing so can help you better decide on viable keywords to use.

Step 4: Add Your Date and Location of the Press Release

The date and location in the press release provide additional context for when and where the event is going to take place. 

Try to issue your press release several weeks before the event to give journalists time to report on your press release and give people time to plan to attend.

RALEIGH, N.C., April 4, 2024 (

Step 5: Write the Opening Paragraph

The formula for writing an opening paragraph for a news story is known as the inverted pyramid and addresses 5Ws + How. It will include the following information:

  • Who
  • What
  • When
  • Where
  • Why
  • How

For our tennis tournament, the information might look like this:

  • Who – Organized by Newswire
  • What For the ‘Love’ of PR tennis tournament for men and women 18+ 
  • When Saturday, September 18 8 a.m. – 6 p.m. (weather permitting)
  • Where Name of event location + location address
  • Why – Competition to determine the top 10 tennis players in the PR industry

Picture of a computer screen with the cover photo of a Newswire-branded "Sports Press Release Template" document. There is a football on the left-hand side of the screen.


Step 6: Include Quotes About the Event

In the rest of the press release, offer more information about the organizers and any sponsors and include quotes from them. 

Here are some talking points to consider:

  • Inspiration for the event
  • Vision for the event
  • Prizes

Remember, quotes are typically the portion of the release that gets shared. 

With that being said, create quick, compelling sentences that get right to the point but are substantive.

Step 7: Add Other Important Information

Include any other relevant information, such as an entry fee for participants, the price of tickets if it is not a free event, whether or not there will be refreshments, special guests or prize presenters, and so on. 

If you want to keep your press release straightforward and to-the-point, consider linking out to a dedicated landing page that includes every detail and piece of information participants and spectators will need to know regarding the event. 

Step 8: End Your Sports Press Release with a Boilerplate

A press release boilerplate serves as a concise introduction to your company, outlining its identity, activities, and overarching goals. It’s like an elevator pitch, spotlighting key details that you want others to understand about your business.

To learn more about how to write a press release boilerplate, check out our blog post that includes a boilerplate template!

Step 9: Include Your Contact Information

The contact information area should contain your name, phone number, email address, and URL.

Include a call to action such as:

  • Visit our Facebook page for more information
  • Head to our website to learn more
  • Call us today at 123-456-7891 with any questions 

You can also use this section as a chance to summarize the most important parts of the press release, including the date, time and venue, and say, “We look forward to seeing you there.”

Step 10: Use Multimedia

The imagery or video you choose should support the overall message of the press release. 

Blurry images, defunct audio, and stock images won’t get shared. 

However, one- to two-minute (maximum) videos or high-quality original photos that provide clarity and additional context can improve the quality of your press release. 

Whether it’s a logo or an event teaser, you’ll want to show not tell your audience why your press release and sporting event matters.

Contact us today to speak with one of our PR Strategists and learn more about how our team of Media and Marketing experts can help you craft a sports press release.

Maria Marchewka is a Digital Marketing Strategist at Newswire. Maria is an experienced copywriter, social media marketer, content creator, strategist, and project manager. Her firm belief in being a practitioner and not a preacher of marketing concepts has put her in a position to help companies build brand awareness and connect with their target audiences online.

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