Notice of Meeting and Meeting Agenda of Pace, the Suburban Bus Division of the RTA, Illinois Board of Directors – Open Session, Wednesday, Nov. 8, 2023, 9:30 A.M.

Pace Headquarters will be open to the public to attend this regular meeting of the Board of Directors. 

The public is invited to watch the board meeting remotely by clicking on this link: www.pacebus.com/streaming.

If you will not be attending the meeting in person but wish to offer public comment on an agenda item, please submit your name, the agenda item(s) on which you wish to offer public comment, and your comment(s) to: publiccomment@pacebus.com no less than 24 hours prior to the start of the meeting. Rules for public comment can be found here: www.pacebus.com/rules-public-comment.

Pledge of Allegiance                                                                                                           

              1.         Roll Call

              2.         Approval of Minutes
                          Resolution approving the October 18, 2023, open session minutes.                                                                                                          

              3.         Public Comment

              4.         Chairman’s Report
                          Chairman Kwasneski’s report on Pace-related activities during the past month.

              5.         Directors’ Reports
                          The Directors’ reports on Pace-related activities during the past month.

              6.         Executive Director’s Report
                          The Executive Director’s report on Pace-related activities during the past month.

              7.         Approval of Consent Agenda
                          A.     Ordinance authorizing the award of a contract to Security Specialists Group, Inc. for armed guard security services for the Harvey Transportation Center and the Chicago Heights Terminal in an amount not to exceed $1,029,420.40.

                           B.     Ordinance authorizing the award contracts to Deep Kleen and Maintenance LLC, Best Quality Cleaning, and Boye Janitorial Service for janitorial services at 11 Pace locations in an amount not to exceed $1,239,923.40. 

                           C.     Ordinance authorizing Change Order No. 3 to Contract No. 225020  with Baker Tilly US, LLP for annual audit services for the year-end financial audit and auditing of all federal and state grants. This change order extends the contract for one year and increases the contract total from $611,989.00 to $720,489.00, an increase of $108,500.00.

                          D.     Ordinance authorizing Change Order No. 6 to Contract No. 224837  with ADP, Inc. for payroll processing services. This change order extends the contract for four months and increases the contract total from $1,480,974.36 to $1,555,974.36, an increase of $75,000.00. 

             8.         Items Removed from Consent Agenda

             9.         Action Items
                         A.     Ordinance adopting the 2024 Operating Budget and 2024-2025 Two-Year Financial Plan for Suburban Service and Regional ADA Paratransit Service, the 2024-2028 Five-Year Capital Program, and 2024 appropriation of funds in accordance with the Operating Budget and Capital Program. This ordinance also authorizes the Operating Budget and Capital Program to be submitted to the RTA upon adoption by the Pace Board.

                          B.     Ordinance authorizing the award of a sole source contract to Coach & Equipment Bus Sales, Inc. for one paratransit battery electric bus in an amount not to exceed $187,500.00. 

                          C.     Ordinance authorizing the award of a contract to Mythics, LLC for implementation of and a 24-month subscription for Oracle Enterprise Performance Management (EPM) Cloud Software as a Service in an amount not to exceed $632,703.20.

                          D.     Ordinance authorizing the award of a contract to V-Soft Consulting Group, Inc. for ServiceNow Software as a Service subscription renewal in an amount not to exceed $793,703.52.

           10.       Issues/Discussions/Reports
                      A.    Mobility as a Service (MaaS) Update – On Demand and VanGo
                        B.    Suburban Service and Regional ADA Budget Results – September 2023
                        C.    Financial Statement for the Month Ending September 2023 

           11.       Closed Session
                     A.     Closed Session Minutes (Section 2-C-21)
                       B.     Pending Litigation (Section 2-C-11)

           12.       Reconvene
                      A.    Resolution approving the October 18, 2023, closed session minutes. 
                        B.    Ordinance approving action on Kathy Griffith v. Pace v. and Shanika Fletcher; Cook County Case Number 21 L 11687.

           13.       Adjournment

Source: Pace Suburban Bus Service