Document Transparency Made Easy with pTools and Riverdocs

pTools today announced that it has developed an automated document migration and transformation solution with partner company Riverdocs.

Document Transparency Made Easy with pTools and Riverdocs

December 3rd, 2009

As information transparency, compliance and accessibility needs are further heightened by the recent banking and economic turmoil, pTools today announced that it has developed an automated document migration and transformation solution with partner company Riverdocs. The solution solves the problem of document accessibility and transparency and is aimed at financial services and government agencies.

By making documents more searchable and readily available, the solution guarantees compliance with accessibility and transparency legislation. Organizations can now seamlessly transform PDF, Microsoft Word, and all Microsoft Office documents into compliant html web pages in pTools without the need for manual migration. Documents of 100 pages or more that can take three to five days to manually convert, let alone publish, can be tackled in a matter of hours and made available to online systems.

pTools was involved in development of the document Transparency Initiative at the Irish Stock Exchange earlier this year and Managing Director Tom Skinner commented: "We continue to build our Enterprise Content Management suite of applications and solutions and, together with Riverdocs, we can now provide an instant solution to exchanging document information online in a manner that traditionally required dedicated investment in technical skills and resources. This makes large scale document conversion and publishing easy. "

The solution solves the long standing problem of easily representing documents online as searchable, useable and accessible web pages. Issues of document retrieval, lost attachments, and inability to search are all handled by transformation to HTML and automated publishing to browser.

An immediate benefit of this approach is that it eliminates the need for manual migration. While other services offer conversion, this solution differs in that documents are also automatically publishable for web. By simply dropping a PDF or document into a folder in pTools content management software, the document is transformed into web pages in the pTools application using the Riverdocs service.

Commenting on the development Peter Acton, Managing Director of Riverdocs says: "Riverdocs and pTools have a natural technology fit that results in a single solution for customers. For CMS users it's a trouble free solution to an age-old problem and it really solves all the issues for people trying to easily access information that's embedded in Office documents and PDFs. The savings in time and effort are significant and the results in controlling and sharing information accurately can't be underestimated for financial services and government."

The development is part of the ongoing extension of pTools suite of applications and is already in deployment with customers in Ireland and the UK. Key benefits delivered by pTools Riverdocs document transformation solution include:

Rapid conversion of Pdf and Microsoft Office Documents to managed web pages
Managed, controlled and auditable access to documents and web pages
Managed approval and sign-off of documents and web pages
Fulfilled governance and compliance document transparency guidelines
Guaranteed accessibility web content compliance and fully text searchable
Reduced document and policy circulation costs and risks
Increased document and policy efficiencies
Guaranteed synchronisation of circulated information
Improved information search and retrieval

The solution helps Financial Services and Government Organisations synchronise and share information in manner that is fully controlled, traceable and secure. Most of all it's easy to adopt and deploy and results are immediately quantifiable and measurable for all.


For further information contact:

Bernice Burnside, Bvisible Communications, 01- 845 2401

Tom Skinner, pTools Software, (+353) 01 - 678 9311,

Peter Acton, Riverdocs Bureau Services, Tel: +353 (0)1 283 1332

About pTools Software:
pTools is a leading developer of enterprise level Content Management Software and Microsoft Gold Partner with headquarters in Dublin, Ireland. pTools Content Management Software is used to develop enterprise solutions for Intranet, Extranet and Internet systems for customers in private and public sectors in UK, Ireland and internationally. pTools software combines powerful enterprise content management functionality with user-friendly interface and enterprise application architecture.

About Riverdocs:
Riverdocs is a leading provider of solutions that enable organizations to quickly and simply convert documents, such as PDF or Word, into structured accessible HTML. Based in Dublin the company's end-to-end process delivers a cost effective, quality solution to document conversion for Finance, Government and Healthcare organisations in Ireland and internationally, enabling them to comply with web accessibility legislative requirements.